Presentation Instructions

Your paper has been assigned as either a lecture or a poster presentation. At ICIP, papers are scheduled into lecture and poster sessions based on thematic coherence rather than by paper quality. In either case, the full, 5-page paper appears in IEEE Xplore, and there is no indication in Xplore as to whether the paper was presented orally or as a poster.

Lecture Presentations

PRESENTATION TIME: Presentation time is critical; each paper is allocated 20 minutes for lecture sessions, including time for questions, session-chair introductions, and any set up that is not completed in advance. We recommend that the presentation of your slides take about 16 minutes, leaving 4 minutes for introduction by the session chair and questions from the audience; in any event, your presentation must not exceed 17 minutes. To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Plan on covering at most 6 points per slide, using 6 to 12 spoken sentences and no more than about two spoken minutes. Be prepared to begin your presentation as soon as the prior presenter has finished; it is important to keep on schedule.

ORGANIZATION OF IDEAS: Slides attract and hold attention as well as reinforce what you say — provided you keep them simple and easy to read. Make sure that each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You should not need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ICIP. Presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience.

PRIOR TO YOUR PRESENTATION: Come to the room during the break immediately prior to your session and upload your presentation to the computer in the room. Note: the presentation computer has ONLY a USB port; there is no CD-ROM or other disc drive. You must also meet with your Session Chair at this time so that your Session Chair is aware that you are present; your Session Chair may also have last-minute instructions for your presentation.

EQUIPMENT PROVIDED: All lecture rooms will be equipped with a computer, a video projector, and a microphone. Each computer will have a USB port; there will be no other equipment available.

Each computer will have a recent version of the Windows OS installed as well as Acrobat Reader software. While Powerpoint will also be provided, presenters are strongly urged to use PDF for their presentations to avoid issues with fonts and other problems. Remember to embed all your fonts into your PDF presentation.

Pay attention to the following critical points:

  • There WILL NOT be an overhead projector in the rooms
  • There WILL NOT be a CD-ROM drive in the presentation room
  • Make sure your presentation does not run into a problem on the Windows 7 platform if you are a Mac or Linux user
  • If you will be playing video or animated media, make sure it runs on Windows Media Player
  • Embed all the fonts in your presentation

Keep in mind that some of the oral presentations will be given in lecture halls that are quite large. When preparing your slides, make sure that they will be legible for the entire audience (i.e., use fonts of sufficient size).

Poster Presentations

DIMENSIONS: For your poster, a board will be provided; the board is oriented in a “portrait” format and has dimensions of 90cm wide and 120cm tall (approximately 35in wide and 47in tall). Push tacks or velcro adhesive will be provided at the conference to mount your poster to the board.

ORGANIZING YOUR POSTER: Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title, put the author(s)’ name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as “cmss” in the Computer Modern family or the “Helvetica” PostScript font) to make the print easier to read from a distance. Make your poster as self-explanatory as possible. This will save your efforts for technical discussions.

PRESENTING YOUR POSTER: Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the poster session. If you need extra presentation materials, such as a video display or computer, you are required to bring them yourself; note that any equipment used in the poster area should be battery-operated, since power will not be provided on the floor.

Please put up your poster during the break before your session starts, and take it down immediately after your session ends. Each poster session is 2 hours long; a presenter must be present at your poster during the entirety of the session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.