# Paper Kit

[cjtoolbox name=”Paper Kit – JS”][/cjtoolbox]

General Information
Procedure

The ICIP 2014 paper-submission and review process is being conducted in a manner similar to previous ICIP conferences with the significant change introduced with last year’s conference being an optional 5th page for references only:

• Authors who wish to participate in the conference create documents consisting of a complete description of their ideas and applicable research results in a maximum of 4 pages for technical content including figures and possible references, and with one additional optional 5th page containing only references.
• Authors submit the paper and copyright form electronically. This paper submission must be submitted in final, publishable form before the submission deadline listed below.
• Paper submissions are reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress and results of the review process will be posted to the ICIP 2014 website, and authors will also be notified of the review results by email.
• The review process is conducted entirely online. To facilitate the review process for the reviewers, and to assure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here.
• If your paper is accepted, it will be assigned to either a lecture session or a poster session by the program committee. Prepare a lecture or poster presentation accordingly, following the guidelines included here.
• Please note that the decision to place a paper in lecture or poster session is based on the topic of the paper rather than on the quality of the paper. Papers scheduled as poster presentations are of equal, and in some cases, higher quality than papers scheduled as lecture sessions. ICIP does not consider the presentation style to be any indicator of the quality of the work.
Requirements

Papers may be no longer than 5 pages, including all text, figures, and references, and the 5th page may contain only references.

Papers must be submitted by the paper-submission deadline, and final papers must be uploaded by the corresponding final-upload deadline. There will be no exceptions.

Accepted papers MUST be presented at the conference by one of the authors. One of the authors MUST register for the conference at one of the non-student rates offered, and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program.

Deadlines and Important Dates

[cjtoolbox name=”Paper Deadlines – HTML”][/cjtoolbox]
Correspondence

Questions concerning the paper-submission process should be addressed to [cjtoolbox name=”info_email”][/cjtoolbox]. Be sure to include your paper number(s) and title(s) on all correspondence.

See the conference-contact list for correspondence for other concerns.

Preparation of the Paper
Document Formatting

Use the following guidelines when preparing your document:

LENGTH: You are allowed a total of 5 pages for your document. Up to 4 pages may contain technical content, figures, and references, while the 5th page may contain only references. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 5-page limit, or that have a 5th page containing anything other than references, will be rejected.

LANGUAGE: All papers must be in English.

MARGINS: Documents should be formatted using the following margins. Any text or other material outside the margins specified below will not be accepted:

• All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
• The left margin must be 19 mm (0.75 inch).
• The top margin must be 25 mm (1.0 inch), except for the title page, where it must be 35 mm (1.375 inches).
• Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns.
• On the first page, the top 50 mm (2 inches) of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
• The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5 inch) below the title area and no more than 80 mm (3.125 inches) in length. Leave 12 mm (0.5 inch) of space between the end of the abstract and the beginning of the main text.

TYPE:

Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your paper will not be reproduced correctly. In any event, the submitted PDF must have all fonts completely embedded and subsetted (see File Format below).

Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point font, capital letters are 2-mm high. For 9-point font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the paper much more readable. Larger type sizes require correspondingly larger vertical spacing. Note that, while 9-point typesetting is permissible, 10 point is preferred and is the default in the templates provided below.

TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation (e.g., $x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

AUTHOR LIST: The authors’ name(s) and affiliation(s) appear below the title in capital and lower-case letters. ICIP does not perform blind reviews, so be sure to include the author list in your submitted paper. Papers with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.

The LaTeX template has instructions for listing one or two authors. If you need to list more than 2 authors, please use the following structure:

\name{Author Name$^{\star \dagger}$ \qquad Author Name$^{\star}$ \qquad Author Name$^{\dagger}$}

\address{$^{\star}$ Affiliation Number One \\
$^{\dagger}$}Affiliation Number Two

ABSTRACT: Each paper should contain an abstract of approximately 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

INDEX TERMS (KEYWORDS): Enter up to 5 keywords separated by commas. Keywords may be selected from the IEEE keyword list, but use of this list is not required.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

RELATION TO PRIOR WORK: The text of the paper should contain discussions on how the paper’s contributions are related to prior work in the field. It is important to put new work in context, to give credit to foundational work, and to provide details associated with the previous work that have appeared in the literature. This discussion may be a separate, numbered section, or it may appear elsewhere in the body of the manuscript, but it must be present.

You should differentiate what is new, and how your work expands on or takes a different path from the prior studies. An example might read something to the effect: “The work presented here has focused on the formulation of the ABC algorithm, which takes advantage of non-uniform time-frequency domain analysis of data. On the other hand, the work by Smith and Cohen [1] considers only fixed time-domain analysis, while the work by Jones et al. [2] takes a different approach based on fixed frequency partitioning. While the present study is related to recent approaches in time-frequency analysis [3-5], it capitalizes on a new feature space, which was not considered in these earlier studies.”

REFERENCES: List and number all bibliographical references at the end of the paper. The references can be numbered in alphabetic order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [2]. An additional final page (the fifth page, in most cases) is allowed, but must contain only references.

The end of the document should include a list of references containing information similar to the following example:

[1] D. E. Ingalls, “Image Processing for Experts,” IEEE Trans. ASSP, vol. 36, pp. 1932-1948, Dec. 1988.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the electronic, conference-distributed proceedings and the IEEE Xplore proceedings will retain the colors in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

Templates

The following style files and templates are available for users of LaTeX and Microsoft Word:

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

File Format

The “IEEE Requirements for PDF Documents” MUST be followed EXACTLY. The conference is required to ensure that documents follow this specification. The requirements are enumerated in:

Papers must be submitted in Adobe’s Portable Document Format (PDF) format.
These files:

• must not have Adobe Document Protection or Document Security enabled,
• must have either “US Letter” or “A4” sized pages (in either case, though, the document must conform to the margins indicated above),
• must be in first-page-first order, and
• must have ALL FONTS embedded and subsetted.

ALL FONTS MUST be embedded in the PDF. There is no guarantee that the viewers of the paper (reviewers as well as those who view the electronic proceedings after publication) have the same fonts installed on their local system. If fonts are not embedded and subsetted in the submission, you will be contacted and asked to submit a file that has all fonts embedded/subsetted. Please refer to your PDF file-generation utility’s user guide to find out how to embed and subset all fonts.

File Size

Authors will be permitted to submit a document file up to 10 MB (megabytes) in size. To request an exception, contact us at [cjtoolbox name=”info_email”][/cjtoolbox].

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

• Document file in PDF
• Affiliation, email address, and mailing address for each author
• Paper title
• Text file containing paper-abstract text, in ASCII text format (for copying and pasting into webpage form)

To submit your document and author information, go to the ICIP 2014 Paper Submission.

IEEE Copyright Transfer Form

All accepted papers must have an IEEE Electronic Copyright form submitted at the time of submission of the final publication-ready manuscript.

The electronic copyright form is digitally linked to your submission; if you revise/update your paper’s title or author list, the copyright form will still apply. There is no need to submit a new copyright form.

The confirmation page that is displayed after uploading your final, publication-ready document file will also have a link to the IEEE Electronic Copyright Form (eCF) system. That system will guide you through a series of questions to determine the type of copyright form required for your manuscript and will electronically record your signature. You will have the opportunity to download a PDF version of your electronically-signed copyright form, and both the IEEE eCF system and the ICIP 2014 system will send you a confirmation of the receipt of the properly signed form.

Review Process

After submission, your paper will be entered into the review process. A committee of reviewers selected by the conference committee will review the documents and rate them according to quality, relevance, correctness, and originality. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference. The result of the technical committee’s decision will be communicated to the submitting authors by email, along with any reviewer comments, if any.

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author-notification date. The email notification may include the presentation format chosen for your paper (lecture or poster) and also include the presentation date and time, if available.

The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment that might be desired by the authors; however, reviewers are encouraged to submit as detailed comments as possible.

Because of the short amount of time between paper-acceptance decisions and the beginning of the publication process, ICIP 2014 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments (such as the reviewer commenting on the wrong paper, etc.) please contact us at [cjtoolbox name=”info_email”][/cjtoolbox].

Required Author Registration

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered with full registration (e.g., not student registration) with payment received by the author-registration deadline (see “Deadlines” above) to avoid being withdrawn from the conference.

Copyright Issues for Web Publication

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

Copyright 2014 IEEE. Published in the IEEE 2014 International Conference on Image Processing (ICIP 2014), scheduled for October 27-30, 2014, in Paris, France. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.