Papers that are accepted must be presented at the conference, either by the authors themselves, or via proxy. In case a paper is not presented at the conference, it shall be deemed a “no-show.” No-shows will be removed from post-conference distribution and will not be available on IEEE Xplore or other public-access IEEE forums. Exceptions to this policy will be made in rare and unusual situations by the ICIP 2014 Organizing Committee only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and that every option available to the authors to present the paper was exhausted.
Authors of no-show papers wishing to appeal the no-show status of their paper must appeal by email to the ICIP 2014 Organizing Committee ([cjtoolbox name=”info_email”][/cjtoolbox]) no later than 30 days after the start of ICIP 2014 and must provide evidence to convincingly demonstrate that their absence was as a result of forces beyond their will and control, or that an erroneous decision was made. Decisions on appeals will be made by the Organizing Committee based on the supporting evidence provided. Failure to meet the appeals deadline will automatically result in rejection of the appeal.
Deadline for all appeals of no-show decisions: November 26, 2014
Possible evidence for exceptions include:
- medical documents
- death notices
- airline ticket receipts
- visa-rejection letters, and
- other official documents supporting the appeal such as visa-application receipts (proof that the application was submitted at least 8 weeks prior to the conference start date)
No-show authors may appeal the decision of the Organizing Committee to the IEEE Signal Processing Society Vice President-Conferences.
For more information, please refer to the Policy and Procedures of the IEEE Signal Processing Society.